Pre and Post-Award Administration
Unsure who your CCTR grants administrator is? See who is assigned to your division/department.
Your assigned Grants and Contract Administrator (GCA) is your main point of contact for grants and contracts including:
- Proposal Submission and Post Award Management
- Agreements, including Non-Financial Agreements (MTAs, DUAs, others)
- Other Research Administrative needs such as navigating travel reimbursements and other issues!
Please notify your grant administrator at least 6 weeks prior to your grant application . If you are unsure who your assigned GCA is, please refer to the CCTR CBO Contacts CHILD Page.
- For any funding opportunity you plan to pursue, you should notify your grant administrator at least 6 weeks from the sponsor’s due date. If the application will include subcontracts, you should allow more time – 6-8 weeks is the recommended time frame. The added time for an application that includes subcontracts will give the partnering agency time to complete the required documents and get their own institutional signoff.
- 7 business days from the sponsor due date, please submit your final administrative (non-‘science’) components and draft ‘science’ components to your GCA. This includes biosketches, subcontracts, budget, letters of support, etc. This gives the GCA time to verify rates in the budget, perform required administrative review tasks, enter information into the sponsor’s submission portal, and process the Click funding proposal (FP) required for OSR review.
- 3 business days from the sponsor due date, please provide your final scientific components to your GCA (Project Summary/Narrative, Specific Aims, Research Strategy, and References). The GCA will add these final documents to your application and submit to OSR for final review and submission.
Contact your assigned Central Business Office (CBO) representative or Grants and Contract Administrator (GCA) to learn more about Post-Award Administration at SCRI.
Post-Award Support from your division’s assigned GCA includes but is not limited to:
- Budget Reconciliations and Projections
- Bi-monthly budget meetings
- Staff effort Allocation
- APP/effort reporting
- Milestone Invoicing
- Clinical Trial Budget Management
- Budget Close-Outs
- Final Report Submissions/Progress Reports (RPPR)
- LAN/activity number activation for distribution of funds
As a reminder, it is the PI's responsibility to sign off on budget/expenditure reports delivered by the GCA through DocuSign or through email. For email signoffs, the budget period needs to be clearly defined and the budget report should be attached.
We highly encourage that researchers meet with their assigned GCAs at least every other month. Please let us know if you are having trouble meeting with your GCAs.