Nursing Students

It is the faculty/school’s responsibility to assist with students’ onboarding process and ensure all requirements have been met. Please refer to the Undergraduate Nursing Students policy #11101.

Step 1

The school will email Seattle Children’s Nursing Schools the completed student upload sheet no less than 30 days prior to the first day students will be on campus. The Department of Nursing Practice, Professional Development and Innovation (NPPDI) will process the spreadsheet by sending it to Human Resources (Non-Employee Admin).

• Clinical Rotation Student Upload Sheet (XLSX)
• Senior Practicum Student Upload Sheet (XLSX)
• Faculty Upload Sheet (XLSX)
• Note: Please be certain all columns are completed correctly, and the emails used are their school emails.

Step 2

Skip if your school is not part of CPNW.

The school will use their CPNW profile and request the appropriate school and program code. The school coordinator will send the access code and registration instructions to students/faculty.

Questions about CPNW can be sent to support@cpnw.org.

Step 3

The school will send students/faculty the Respiratory Clearance Form for completion. The school will have access to the survey responses to approve or deny the student’s access to rooms that require the use of a CAPR. Schools will inform if the student/faculty member is approved/not approved.

Schools should email schoolsofnursing@seattlechildrens.org if they do not have access to the SON Respiratory Teams page. The approver should not be a faculty member facilitating in the quarter/semester.

Step 4

School will review CPNW onboarding for students/faculty. Once completed, the Seattle Children's coordinator will review for final approval of the student/faculty profiles.

Step 5

1. Schools will email a photo of students/faculty to the SON inbox: schoolsofnursing@seattlechildrens.org
   • Photo details: blue background, no hats, shoulders-up. Mimic example:
     • 
   • Photos need to be provided 1-2 weeks prior to clinical start date at Seattle Children’s.
   • Workday onboarding requirements must be be 100% completed for badge to be made.
2. The TASC team will create the badges and let SON know when it’s ready for pick-up.
3. SON will notify the School Coordinator when badges are ready with pick-up information, either at main campus or the TASC office in Roosevelt Commons. Pick-up details will be communicated during onboarding.
4. Student/Faculty will pick up their badge at designated location.

Step 6

After the student’s assignment has been approved, account provisioning will set up the student’s network access. Two separate emails will be sent: one for their user ID and one for their temporary password. Students will be able to access our computer systems, including Grow@SC (learning management system) only after they have been given user IDs.

Step 1

Students will receive the Workday welcome email and complete the required tasks. Students are required to use their school email address for OKTA Verify (remote access). Faculty are to inform students to keep their school email address in Workday.

If the student was at Seattle Children's Hospital in any capacity in the previous 12 months or is a current Seattle Children's employee, they will not go through Workday.

Step 2

Skip if your school is not part of CPNW.

Students will receive the CPNW code and instructions from their school coordinator to create a CPNW account. They will then complete the eLearnings and the Seattle Children's site-specific requirements, and submit for approval.

Step 3

Students will complete a Respiratory Clearance Form that will be sent through the school. The school will have access to the survey responses to approve or deny the student’s access to rooms that require the use of a CAPR. Students will be informed by their school if they are approved/not approved.

Step 4

The school will inform students when and where to pick up their badge.

Step 5

After the student’s assignment has been approved, account provisioning will set up the student’s network access. Two separate emails will be sent: one for their user ID and one for their temporary password. Students will be able to access our computer systems, including Grow@SC (learning management system) only after they have been given user IDs.

Students will complete the requirements according to their role found in this document:

• System Access Instructions for All Roles (PDF)
• Student Required Training Information (PDF)

Upon completion of the Epic eLearning, the student’s account for Epic access will be unblocked so they will have access to Epic when they arrive. If there are difficulties in accessing Epic after the trainings are completed, please call our IS Department at 206-987-1111 (between 8 a.m. and 5 p.m., Monday through Friday only). The IS Department will ask for the student’s employee number, user ID and sponsor (Sarah Lewicki-Hendrix ).

• Students may be assigned additional Epic trainings depending on the unit the school is assigned.

New faculty are to be identified and communicated to NPPDI no less than one month prior to the first day on campus. The school will identify and communicate to NPPDI which faculty are teaching on which unit no less than two weeks prior to the beginning of the term.

Step 1

Faculty will receive the Workday welcome email and complete the required tasks. Faculty are required to use their school email address for OKTA Verify (remote access). 

Step 2 

Skip if your school is not part of CPNW.

Faculty will receive the CPNW code and instructions from their school coordinator to create a CPNW account. They will then complete the eLearnings and the Seattle Children's site-specific requirements, and submit for approval.

Step 3

Faculty will complete a Respiratory Clearance Form that will be sent through the school. The school will have access to the survey responses to approve or deny the faculty’s access to rooms that require the use of a CAPR. Faculty will be informed by their school if they are approved/not approved.

Step 4

The school coordinator will inform faculty where and when to pick up their badge.

Step 5

All School of Nursing (SON) faculty are required to complete certain competencies and online trainings annually. 

Starting September 2024, clinical faculty only need to shadow if:

• They are not an internal employee.
• They have not been a faculty member before.

If the clinical faculty member has never worked at Seattle Children's in an employee or faculty role they are required to complete a one-time shadow in the areas they will be supporting students. These requirements must be completed no less than two weeks prior to bringing students on Seattle Children’s campus. This is coordinated with the Nursing Professional Development Practitioner. Contact schoolsofnursing@seattlechildrens.org to coordinate shadowing.

Complete the items on the Faculty Orientation Checklist and return to Seattle Children's Schools of Nursing no less than two weeks prior to the first day on campus.

Faculty will also complete the Student Orientation checklist to verify students have completed their onboarding. This form is due on or before the first hour students are on campus and on units with patients.

• System Access Instructions for All Roles (PDF)
• Faculty Orientation Checklist, Onboarding and Required Training Responsibilities (PDF)
• Student Orientation Instructions and Acknowledgement Form (PDF)